Front Desk Receptionist

Speaks Law Firm is looking for a Receptionist to serve as a front-line team member and assist in daily administrative tasks to ensure an effective, efficient, and productive administrative support structure.  This is an on-site position in our Wilmington office and hours of work are Mon-Fri 8:30-5:30. Visit speakslaw.com to learn more about us!

No phone calls or recruiter emails please. Previous applicants do not need to reapply.

Responsibilities include, but not limited to:

• Operate multi-line phone system and accurately relay calls and messages in a timely manner
• Welcome clients and visitors with a friendly, professional and positive demeanor
• Maintain office calendars
• Direct and oversee the flow of outgoing and incoming mail, faxes, deliveries, and certified mail a
• Ensure all office supplies are in stock
• Ensure all public spaces including meeting rooms, reception, bathrooms, and break areas are tidy, sanitized, stocked, and free of debris
• Prepare meeting rooms, meeting documents and arrange refreshments as needed
• Assist with copying, scanning, faxing, emailing, or note taking as needed
• Meet with clients for notary purposes
• Coordinate with clients to ensure proper execution of all checks and releases
• Other clerical duties as assigned

• High school diploma or GED required
• Bilingual Spanish a plus
• Notary public or willingness to obtain
• Two years of customer service or reception experience, preferably in a law firm
• Strong organizational skills
• Intermediate computer skills
• Understanding of legal language and principles, and other related processes  
• Excellent interpersonal and customer service skills
• Willingness to help others
• Attention to detail
• Professional work ethic

• Contribute to meaningful work.
• Professional growth opportunities.
• A creative and supportive work environment.
• Excellent benefit package including medical, dental, vision, 401k, PTO & parental leave.